Data files which contain sensitive PII Data can be widely stored across multiple storage devices
The location of these data files potentially represents a massive potential risk to the organisation. ControlPoint’s advanced analytics capabilities has the ability to identify, locate and classify data files based upon their metadata and more importantly, their contents.
ControlPoint’s policy engine enables organisations to ensure that these identified data files are automatically relocated to a more secure location or migrated to where they should be stored or removed completely from the system if no longer required.
Our expertise. Your questions Answered
Data Management isn’t relevant to us?
How are you satisfying your compliance obligations as a data owner? For example, how would you respond to a Data Subject Access Request (DSAR) within the allocated time period (20 working days).
We don’t have any ROT data?
That’s interesting to hear as the majority of organisations we have worked with have as much as 44+% ROT data taking up space in their primary storage! If you were required to report a data loss, would you know the level of risks associated with that data? Would you be able to inform the ICO and other relevant parties?
We do recognise this as an issue but we simply don’t have the time or resource to tackle it?
That’s where SES can help you. We can quickly deploy ControlPoint to scan and index your data and then put in place automation to apply policy-based rule sets. We can then help you to decide what to focus on to get the greatest benefit with the least effort.
Storage is cheap these days so it’s not a priority
We hear this a lot actually and while it may be true there is still an operational impact and cost. For example, your backups (and more importantly the restores) are taking far longer than they need to. Also, if you plan to move to the cloud you will end up paying for far more capacity than you need to.
We don’t use HPE software tools or technology.
Even though ControlPoint was a HPE software product it is platform agnostic and can be used in conjunction with any vendor hardware/software.
I’m sure we can manually respond to a Data Subject Access Request (DSAR) if required.
If you only need to search 5,000 or 10,000 documents, you could probably deploy a team of people to review each document and respond within 20 workdays. But, organisations typically have millions of unstructured data files, not including ever-expanding mailboxes. Manually locating materials on this scale is an impossible task, ControlPoint can quickly solve this problem. ControlPoint can search and find documents quickly and efficiently, allowing you to respond to the requesting party in a timely and accurate manner.