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Today's Data Challenges

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Today's Information Management challenges

1. Information growth & waste

Many users follow the mindset of keeping all information, forever. This often creates duplicate copies of data, causing more waste and creating unsustainable backup windows. 

 

2. Fear of deletion 

A fear of deletion creates a cycle of infinite retention and infinite waste. It also creates a GDPR compliancy issue as, under the GDPR guidelines, organisations are restricted in what they can and cannot keep. 

 

3. Data file "content" management 

With organisations holding on to such large quantities of data, data retrieval can be a slow and costly process. Information growth also leads to improper use of backup systems and inefficient discovery processes.

 

4. Data access challenges 

With regards to data access challenges, how do you discover which files contain PII information and where do you start with the mammoth task of managing millions of data files?

 

 

The challenges of data explosion

Data growth

on average, the amount of data organisations hold is growing at 40% per year, yet IT budgets are remaining relatively static with no additional resources to cover increasing data storage costs.

Unstructured data

90% of data growth involves unstructured data which is growing faster than any other data type and putting pressure on organisations storage capacity limits.

Data usage

80% of the unstructured data which organisations store is rarely if ever accessed after 90 days. However, it still needs to be kept safe and available.

Our expertise. Your questions answered

Data Management isn’t relevant to us?

How are you satisfying your compliance obligations as a data owner?  For example, how would you respond to a Data Subject Access Request (DSAR) within the allocated time period (20 working days).

We don’t have any ROT data?

That’s interesting to hear as the majority of organisations we have worked with have as much as 44+% ROT data taking up space in their primary storage! If you were required to report a data loss, would you know the level of risks associated with that data? Would you be able to inform the ICO and other relevant parties?

We do recognise this as an issue but we simply don’t have the time or resource to tackle it?

That’s where SES can help you. We can quickly deploy ControlPoint to scan and index your data and then put in place automation to apply policy-based rule sets. We can then help you to decide what to focus on to get the greatest benefit with the least effort.

Storage is cheap these days so it’s not a priority

We hear this a lot actually and while it may be true there is still an operational impact and cost. For example, your backups (and more importantly the restores) are taking far longer than they need to. Also, if you plan to move to the cloud you will end up paying for far more capacity than you need to.

We don’t use HPE software tools or technology.

Even though ControlPoint was a HPE software product it is platform agnostic and can be used in conjunction with any vendor hardware/software.

I’m sure we can manually respond to a Data Subject Access Request (DSAR) if required.

If you only need to search 5,000 or 10,000 documents, you could probably deploy a team of people to review each document and respond within 20 workdays. But, organisations typically have millions of unstructured data files, not including ever-expanding mailboxes.  Manually locating materials on this scale is an impossible task, ControlPoint can quickly solve this problem. ControlPoint can search and find documents quickly and efficiently, allowing you to respond to the requesting party in a timely and accurate manner. 

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